Because of its database driven structure,
Lotus Notes has many advantages over conventional e-mail programs.
Information is located centrally on the Domino server. Centralised
storage provides organisation wide access to organisational information
(e.g. organisational address book) and individual user databases. This
means information stored in users’ Lotus Notes databases are accessible
to other users – with the appropriate access – whilst travelling between
sites or from anywhere in the world via the Internet.
Another advantage of storing information centrally on the Domino server
is that if there is a problem with a user’s local desktop application,
the Notes database is not lost, but can still be accessed, either at a
different workstation, or via one of the web clients.
Each user’s information is centrally stored in that user’s database,
which allows for greater information sharing within the an organisation.
All users can communicate with other users via e-mail, but also control
and delegate access of their user database to other users. This allows
for meetings to be easily scheduled and calendars to be managed by other
users (e.g. a personal assistant can administer their manager’s
calendar and/or e-mail).
Lotus Notes developers can develop very specialised applications to
interact with the information stored in the Notes database. This means
that Lotus Notes has the capacity to be customised to a much greater
extent than other groupware applications and indeed the implementation
of Lotus Notes can be customised to some extent to suit the needs of